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Verify Enrollment

Enrollment Verification

Texas State University is frequently required to certify a student's enrollment as to full-time, part-time, etc. The following general guidelines are used primarily to verify enrollment for the purpose of loan deferments and eligibility. The Registrar is responsible for such verifications.

REQUESTING AN ENROLLMENT VERIFICATION

Enrollment Verification can certify your registration and/or dates of attendance at Texas State. This information is primarily used for bank loan deferments and insurance renewals including good student discounts.

Reminder

All verification of enrollment letters are considered "Official" as of the first class day of the semester you verify.

1. Student enrolled Fall 2011 (and after) can now verify their enrollement by using a self service website:

https://tim.txstate.edu/studentenrollmentverification

2. Students not currently enrolled may verify their enrollment online using the National Student Clearinghouse. This service is available 24/7 and you are able to print a certificate out immediately.

3. Students may also request Enrollment Verification letters in person at the Registrar’s Office or via email, mail, or fax by submitting a letter including the below. Please note your request may take 5 to 7 working days to process.

If you need the request faxed, please note there is a $3 fax fee and you will need to complete this form.

In order to protect your credit card data, University policy states that customer account data shall not be stored on campus computer systems. In light of this, please do not submit your credit card information via email.

The following information is verified on enrollment verifications:

Status (for example: full time, half time, less than half time)
Current Semester Attending or All Semesters Attended
Semester Name/begin & End Date
Semester Hours
Academic Career (for example: Graduate or Undergraduate)
Degree, College and Major Pursuing
Expected date of graduation

To request via fax, send your request to 512-245-8126.

To request via mail,

send your request to:

Registrar's Office
Texas State University
601 University Dr
San Marcos, TX 78666
Fax: 512.245.8126

Enrollment Verification Guidelines

Fall / Spring / Summer Semester Enrollment
Student Type	Full Time	Three Quarter Time	Half Time	Below Half Time
Undergraduate	12 or more hours	N/A	6-11 hours	5 or fewer hours
Graduate	9 hours	7 hours	5 hours

Note that classes taken for audit are included in total enrolled hours.
Independent learning courses are not considered for enrollment verification purposes.

Verifying Future Semesters:

According to policy in UPPS 01.04.00 (Attachment 1, “Glossary of Terms”) a person becomes a student for FERPA purposes when:

Any individual who is registered for the current or a future semester by official registration methods and appears on a class roster is considered “in attendance” and a student.

Therefore, a person would have FERPA rights when (1) registered for a current or future semester; and (2) named on a class roster.

Basically, the key words here are “in attendance.” A person becomes a student for FERPA purposes until they are “in attendance."

FERPA states that we can release “4) enrollment status (actual hours enrolled, undergraduate, graduate, etc.)” but it does not state that this must be an Official Enrollment Verification.

Texas State will provide our students an Official Enrollment Verification Letter after their name appears on the 1st day roster and they have attended their first class.

Other Services

For currently enrolled students:

To obtain GPA or see courses taken, go to Order Official Transcript.

For not currently enrolled students:

To obtain GPA, grades, or courses taken: go to Order Official Transcript.

If you have questions or need additional information, please contact the Registrar's Office at 512.245.2367.

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Enrollment Verification

REQUESTING AN ENROLLMENT VERIFICATION