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Faculty/Staff

FERPA
(Family Educational Rights and Privacy Act)
 
Faculty/Staff Questions
 
What is FERPA?
 
FERPA (Family Educational Rights and Privacy Act) is the Federal law that protects
the privacy of a student’s educational records and guarantees student’s access to their own records.
 
What information of a student’s record may I or may I not release to
an individual who requests access?
 
If the student has placed a “Privacy Hold” on their record you may NOT release any information.
 
If the student does not have a “Privacy Hold” on their record you may release directory information only.
 
You can NOT release information from the student’s record that is not in the list of directory information. (Ex: GPA, SSN, etc.)
 
If the student has given written consent to an individual you may release any of the student’s information. Even without the student’s written consent, you may release information from educational records to other school officials with legitimate educational interests
and to the parents of a dependent student.
 
What is directory information?
 
Directory Information is a student’s information that may be released without the consent of the student.
Directory information includes the following:
- name;
- Date and place of birth
- Fields of study, including major and minor;
- Enrollment status (actual hours enrolled, undergraduate, graduate, etc.);
- Type of award received (academic, technical, continuing education, etc.)
- Dates of attendance;
- Student classification
- Name of the most recent previous educational agency or institution attended;
- Telephone, including cell phone, number;
- Current and permanent address, excluding e-mail address;
- Weight and height of athletes;
- Participation in officially recognized activities and sports;
- Names of prospective graduates;
- Names of parents;
- Photographs of students, and
- Any other records that could be treated as directory information under FERPA
 
What do I do in the case of an emergency?
 
If the information needed is other than directory information and if the school determines
that the information needed is necessary to protect or aid in the safety or the health of the
student or any other person you may release that information.
 
Where would I find additional FERPA information?