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Emergency Pass (EP) Grading


What Does the Grade of EP Mean?

Texas State has implemented a one-time process for spring 2020 that allows students to request that a final grade be changed to Emergency Pass, or EP, upon approval of their faculty member in the course. This process was developed with the student’s best interest in mind as we navigate changes in our classrooms, our families, our homes, and our communities due to the coronavirus pandemic.



Timeline for EP (Emergency Pass) Grade Requests


May 19, 2020

Spring 2020 Grades Available on Transcripts

Students may submit request to instructor for EP grade

May 25, 2020

Deadline for students to request EP grade (5:00 PM CST)    

May 29, 2020

Deadline for instructors to enter grade change request in change of grade application (Noon CST)

Deadline for Chairs & Deans to review and make decisions on EP grade change requests (5:00 PM CST)

June 2, 2020

University Registrar processes approved EP grade change requests

Students receive email notification of EP grade change requests

June 3, 2020

Spring 2020 Degrees Post to Transcripts





What Grades May be Changed to EP?



Undergraduate students: Grades of A, B, C, and D may be assigned the EP grade by faculty. However, grades of F or U are not eligible for this designation.



Master’s students: Grades A, B, and C may be assigned the EP grade by faculty. All other letter grades are not eligible for this designation.



Doctoral students: Only grades A and B may be assigned the EP grade by faculty. All other letter grades are not eligible for this designation.

Initial Grade Issued Undergraduate Graduate
A Yes


B Yes


C Yes



D Yes No
F No


U No


W No


I No







Spring 2020 Final Grades

Dr. Gene Bourgeois, Provost and Vice President for Academic Affairs | March 31, 2020

Email sent to faculty, staff, and students

As part of the transition to remote instruction for the spring 2020 semester, Texas State University will make a temporary change to the final grades policy. This change will provide students with the option to request modification of final course grades to the “EP” (emergency pass) grades. The modification request may only be utilized for courses in which the student earned a passing grade. See the University Registrar’s definition of grades:
The decision to allow this flexibility is in direct response to the unprecedented situation created by COVID-19. The university’s remote courses will continue to maintain the highest quality standards. Students are expected to participate in class activities, assessments, and assignments throughout the remainder of the semester. As usual, faculty members will assign final grades to students using the criteria and performance standards outlined for the course. 
Once final spring 2020 semester grades are posted, students will have until Monday, May 25, 2020 to submit a written modification request to their professor(s) requesting an EP grade. Upon approval, the professor will make the grade change. To be considered, all requests must be made in writing to the professor by the stated deadline. The modification request option is limited to spring 2020 courses only. Students make requests on a course-by-course basis.
Students are encouraged to consider the consequences of an EP grade, including those for prerequisite course requirements, GPA calculations, GPA minimums for certain programs, academic standing, admission to other programs or universities, financial aid, veteran’s benefits, scholarships, and other academic matters. Students should contact their academic advisor or academic program coordinator for specific questions. Graduate students are strongly encouraged to consult with their graduate advisor about the impacts of an EP grade before seeking a modification request.
Faculty members are encouraged to be flexible but have the authority to make their own decisions on these requests. Decisions by faculty members are due by Friday, May 29, 2020. Faculty will use the Change of Grade Web Application for making grade changes to EP:
Students may appeal a faculty member’s decision using the procedures outlined for the department, school, or college in which the course is taught. The appeal process is applicable for all grades, including those under review by this temporary change to the final grades policy.
I realize this has not been an easy transition and thank you for your patience and understanding as we assess options and make decisions in the best interest of the university community.