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Room Reservation

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Reserve a Room

Faculty and Staff Room Reservation Request

Student Organization Room Reservation Request

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General Information

The Office of the University Registrar at Texas State University reserves general classroom space in academic buildings for academic departments and organizations. A list of the rooms available for reservation can be found here (excluding ALK 250 CENT 157, & LBJ 4-16.1).

Academic classes have priority scheduling over special events or meetings. Any classroom reservations occurring during the academic semester have the possibility of being relocated if the room is needed for an academic section. If this occurs, the Office of the University Registrar will make every effort to relocate your reservation to a comparable room if possible.

Room reservation requests are processed on first-come-first-serve basis so we encourage departments and organizations to submit their requests as soon as possible. Any single weekday requests received for a future academic semester will be held in queue until the 1st day of classes. Any requests for academic department semester long meetings until 1st day of class. Please note that semester long reservations do not include holidays, Reading Days, or the week of Final Exams.

Please contact the Office of the University Registrar with any questions at 512-245-9040.

 

Student Organizations

The Office of the University Registrar at Texas State University can reserve general classroom space in academic buildings for student organizations.  

In order to reserve classroom space on campus, all student organizations are first required to contact the LBJ Student Center to request accommodations. If the LBJ Student Center is unable to accommodate your request, they will provide written verification. To request a classroom space, please fill out the Student Organization Room Reservation Request Form below. In order to process your reservation you will also need to provide a copy of the denial from the LBJ Student Center to the University Registrar Office (JCK 140).

Any requests for semester long meetings or events will be held in queue until 12th day of class during long semesters and the 4th day for Summer I and Summer II semesters. Please note that semester long reservations do not include holidays, Reading Days, or the week of Final Exams and need to be resubmitted each semester.

In order to reserve a room your student organization must be registered with the university. If your organization does not appear in the dropdown list on the Reservation Request we cannot process your request. Visit Student Involvement @ LBJSC for the application to register your organization. If your organization is already registered with the university but does not appear on the list, contact classschedule@txstate.edu to have your organization added.

 

Weekend & After Hour Reservations

All actives must end no later than 10:00 PM. You must make arrangements with Access Services to unlock or lock the building. The Office of the University Registrar will notify Access Services of any reservation occurring before 7:00 AM, after 9:00 PM, or on a weekend. However, it is up to the requester to finalize these arrangements. To gain access to the actual room outside of standard operating hours, the requester will also need to make arrangements with the room’s owner. A list of the room contacts is provided here.
 

Gaining Access to Classrooms

If your department has courses assigned to classrooms other than your First Call rooms, you will need to obtain a key from the department who maintains the classroom.

First Call ownership can be viewed in Ad Astra, our scheduling software, or on the list of First Call Classrooms. If your department does not have access to Astra, you may contact our office by email at classschedule@txstate.edu or by phone at (512) 245-9040 for information on who to secure a room key from.

 

Helpful Links

Listing of designated First Call Classrooms

First Call Room Contacts

LBJ Student Center - Conference Services for Student Organizations

Teaching Theaters and Conference Room Contacts

Department Based Computer Labs

Astra Information